Email to Excel: one row per email

Emails are records, a mailbox is not a table

A lot of email is really data. Website contact-form submissions. Order notifications. Applications. Leads from a listing site. Alerts from a monitoring tool. Each one is a record, and the questions you want answered — how many this week, which sender, which ones are still open — are spreadsheet questions.

Getting them into a spreadsheet usually means copy-pasting, or a Zapier zap that costs per task and breaks when someone changes the connection. MXcatch writes the rows itself.

Log incoming email to a spreadsheet

Add a Google Sheets action to an alias and MXcatch creates a spreadsheet in your Google Drive named MXcatch – alias@your-domain.com, with a header row. Each email that arrives appends one row:

Because it is an ordinary spreadsheet, everything you would do with one works: COUNTIF on the From column, a filter on Subject, a pivot table by week, conditional formatting on rows nobody has handled yet. Add your own columns to the right — Status, Owner, Notes — and the team has a lightweight tracker.

Opening it in Excel

The sheet lives in Google Sheets so that new rows can be appended as mail arrives. When you need an Excel file, use File → Download → Microsoft Excel (.xlsx). That gives you a normal .xlsx with the same rows.

Setting it up

1. Add your domain and point its MX records at MXcatch — per-provider instructions.
2. Create an alias for the mail you want logged — leads@, orders@, contact@ — and point your form or service at it.
3. Add the action. Go to Domains → your domain → the alias → + Add action and choose Google Sheets.
4. Connect Google and approve access. MXcatch creates the spreadsheet; send a test email and watch the first row appear.

Each alias gets its own spreadsheet, so leads@ and orders@ stay in separate files.

Export your inbox to Excel or CSV

For mail you have already received, there is no action to set up. In the MXcatch web inbox, search or filter to the messages you want — one sender, one alias, last month — and click Export. You get an .xlsx (Excel) or .csv file of the messages matching your current view, with the same columns as above.

Export is useful for a one-off count, for handing a list of enquiries to someone who does not use MXcatch, or for importing into a CRM that takes CSV.

Who uses email to spreadsheet

• Small businesses with a contact form that emails each submission — every lead in one sheet instead of scattered across a mailbox.
• Shops logging order notifications from a marketplace that does not offer an export.
• Recruiters and clubs collecting applications or sign-ups sent to apply@ or join@.
• Ops teams tallying alerts by sender and subject to see which system is noisiest.

Keep the files and the full message

The sheet holds the text. To keep attachments and a complete copy of each email, add Save to Google Drive to the same alias — the files land in Drive next to the spreadsheet. For mail that should become data in your own system rather than a sheet, use a webhook.